Practical Tips for EU Project Management

EU projects are funded through several instruments. Depending on the instrument and the line of funding, various different detailed requirements are imposed on project management. EU projects in the 7th Framework Program for Research require regular submission of the following documents:

Time Sheets

Staff members financed through an EU project must verify their working hours. All working hours of project employees have to be accounted for by time sheets. A template for proof of working hours in line with EU regulations can be accessed in the download area in the right-hand column. Should you have any questions on how to fill out the time sheets, please contact the EU Liaison Office.

Activity and Management Reports

For every project there are contractually agreed reporting periods. Scientific activity and financial management reports must be compiled for every reporting period. Furthermore, all project expenses within a reporting period must be documented in a so-called "Form C." The EU Commission will provide online tools for the compilation of these documents. The EU Liaison Office can, if required, provide you with support when using these tools.

Audit Certificates (certificate on financial statements)

For projects that receive more than € 375,000 (FP 7) / € 325,000 (Horizon 2020) in EU contributions, an audit certificate must be submitted during the course of the project. At Mainz University this certificate is compiled by an external auditor. Please contact the EU Liaison Office in due time to allow for proper preparation and coordination of the certificate! The following is also provided in the download area in the right-hand column:

  • General EU Commission Guidelines for Reporting
  • A practice-oriented handbook for EU Project Management (by the Bundesarbeitskreis of EU liaison officers in collaboration with KOWI)