Privacy Policy

General privacy policy of Johannes Gutenberg University Mainz

The protection of personal data is a matter of considerable concern to Johannes Gutenberg University Mainz (JGU). We collect and process personal information from visitors to our web pages in accordance with the stipulations of the German Telemedia Act (TMG) and the Federal and State Data Protection Acts (BDSG/LDSG). 

We will not make public or release your personal information to third parties without appropriate authorization. Below, we explain what information is collected when you visit our websites and exactly how it is used.

1. Collection and processing of information from Internet users

When you visit one of our web pages, our web server temporarily stores the information related to your visit in a log file. The following information is collected and retained until the log file is automatically deleted:

  • IP address of the visiting device
  • date and time of visit
  • name, URL, and quantity of data downloaded from the file accessed
  • access status (file uploaded, file not found etc.)
  • identification details for the browser and operating system used
  • website from which our site was accessed

We process this data to enable our site to function (connection set-up), to maintain our system security, to facilitate the technical administration of our network infrastructure, and to enhance our Internet services. IP addresses will be evaluated only in the event that the Internet infrastructure of Johannes Gutenberg University Mainz is subject to attack.

No personal user profiles are generated. The German Telemedia Act (TMG) in Article 15, Section 3 permits the generation of pseudonymous user profiles, assuming that there are no objections to this on the part of the relevant users. Where we make use of this option on our Internet pages, you will be properly informed of your right to object.

Except in the form cited, we will not process your personal data unless you specifically consent to the additional processing. You retain the right to withdraw such consent at any future point in time.

2. Use and disclosure of personal data

In certain cases, you may need to provide personal data, such as your name, address, or other contact details, in order to access and use our Internet services. Where this is the case, the form, extent, and purpose of the collection and processing of such data will be explained in the appropriate context.

Your personal data will only be disclosed to state institutions and authorities when mandatory under national legislation or required for litigation purposes and/or prosecution following attacks on our Internet infrastructure. Your data will not be disclosed to third parties under any other circumstances.

3. Consent to additional use of information

In order to use certain services provided through our websites, such as the press release distribution service and our newsletter subscription service, you will be required to provide supplementary personal data that we will additionally process (e.g. in the form of longer-term storage of e-mail and/or postal addresses). When you enter and send the requested data, you automatically consent to its use in this form. However, you retain the right to withdraw this consent at any point of time in the future. Should you wish to do so, please contact the site operator specified in the relevant legal notice.

Online forms

Certain of our Internet services provided through the web address require the completion of online forms (e.g. in order to register for our press release distribution service, to register to attend certain events, or to subscribe to our newsletters). The data entered in these forms is generally transmitted using an encrypted connection (SSL). However, redirects to this form due to missing or invalid data input will need to use a non-encrypted connection. Any e-mail confirmation of data receipt will also be sent in a non-encrypted form. This means that such data is not fully protected from unauthorized third party access. We will inform you explicitly whenever your data is sent in non-encrypted form.

Press release distribution, newsletter, expert consultation services

In order to supply you with our press releases and/or newsletters, we essentially require only an e-mail address to which the press releases or newsletters can be sent in digital form. You are free to supply additional information on a voluntary basis. We will use this information to contact you personally, to verify your e-mail address, or to respond to any queries you may have. We will require your postal address in order to send you requested or additional material. For our press release distribution service, you will be required to specify your press organization so that we can verify that we are supplying a media organization.

You can cancel your subscription to our press release and newsletter services at any time. Either contact us by e-mail or respond directly to our e-mail to make the cancellation or indicate your wish to cancel.

4. Security

Johannes Gutenberg University Mainz uses technical and administrative security systems to protect any personal information in our care against accidental or deliberate manipulation, loss or erasure, and attempts by unauthorized third parties to access it. Our security systems are constantly upgraded to conform to technological developments in this sector.

5. Cookie policy

So-called temporary cookies are used on some of our web pages. These session cookies do not collect personal information and are automatically deleted when you end your visit and close your browser.

You can, of course, access our web pages without using cookies, although most browsers automatically accept cookies. Simply adjust your browser settings accordingly if you do not want it to save cookies. However, you may not be able to use certain features of our services if you disable cookies in your browser.

6. Links to external websites

This privacy policy applies to the websites under the domain. Any external websites to which links are provided from our websites may not apply the same principles with regard to information collection and processing outlined here. Links of this kind within the domain are generally identified by means of the tooltip "External Link" and/or the corresponding symbol  for an external link.

You will find information relating to the responsibility for the content of a website in the corresponding legal notice.

7. Right to information and contact details

You have the right to be informed about the personal information that we hold on you and also the right to require the amendment of incorrect information, and the blocking of access to and deletion of your information.

If you want your information to be corrected or deleted, or have additional questions concerning the use of your information, please contact the site operator (editor) specified in the legal notice of the website in question. If you are uncertain who you should contact, please contact the Center of Data Processing at Johannes Gutenberg University Mainz, which will inform you of the personal data on you that we hold.

8. Version and validity of this data privacy policy

When you use our Internet services, you automatically consent to the use of your data as specified above. This data protection declaration is the currently valid version dated November 1, 2012.

It may be necessary to revise this privacy policy as a result of the developments in our websites or the introduction of new technologies. Johannes Gutenberg University Mainz reserves the right to revise this privacy policy at any future point in time. We would recommend that you view our privacy policy from time to time to ensure that you are aware of the currently valid version.

Please note

Alternative rules with regard to the storage of information may apply to Internet services offered by other parts of Johannes Gutenberg University Mainz (faculties, institutes, student councils, central institutions and facilities etc.). These are specified in the privacy policies provided for the corresponding Internet services.